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From the blog

Ways to Reduce Hold Time and Dropped Calls in Call Centers

Hold Time
© Vladislav Kochelaevs / Dollar Photo Club

It is a customer’s worst nightmare to be put on hold. Callers who seek out the assistance of Philippine call center agents are in a hurry and want solutions fast which is why every second matters. “Please hold” are the two words that can decrease the levels of customer experience. At the same time, it can also raise tempers up. In worst cases, many of these calls are hung up or abandoned.

A customer’s problem level determines the amount of patience he has on the phone. It is less likely for a caller to hang up if the issue is believed to be unresolvable without the aid of an inbound call center agent. Dropped calls are usually the result from callers who have found a solution while waiting in queue. A BPO with high dropped call rates does not look good to potential clients. Instead of using the dreaded phrase, give the customers other options that they can choose from.

Easy do-it-yourself options

Easy and self servicing sections are more convenient than letting customers wait on the phone. Examples are mobile apps, FAQ pages and even how to videos. With these easy to use applications, customers are able to do things themselves, at the same time, ridding the call center of abandoned call volumes.

Mobile and Desktop Channels

Not all customers are comfortable to talk on the phone. Open non-voice channels such as email, social media (Facebook and twitter), live chat and even text messaging. This can also be a great option for customers to contact again after the call has been ended without it being resolved.

Always do a callback

It is always appreciated when customer representatives call back when they’ve promised to do so. Callbacks are not only limited to phone calls, but are also applicable when a follow up is done through email. This method reassures clients that their concerns are not neglected. It shows that the service provider cares and chooses to fix the issue even outside the first transaction.

A Call center in the Philippines that truly cares for its customers will always provide excellent customer service. Transactions are carefully done leaving the customer with a memory that entices one to transact and patronize even more.

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